Add a member to a club

Adding someone to your club either links an existing GNZ member to your club or creates a brand-new member record. The form walks you through both — you always search first, so you don't accidentally create a duplicate of someone who already flies elsewhere.

Before you start

• You need to be a club administrator for the club you're adding to.
• Your club must have its member types set up. If it doesn't, the form tells you so and points a club administrator to Admin → Member Types (/admin/member-types). Set those up first.

Step 1 — Open the Add Member form

Go to Members and click Add Member at the top of the list.

Step 2 — Choose the club

Under Add Member to which organisation?, pick the club you're adding the person to. If you administer only one club, it's already selected.

Step 3 — Search for the person

Under Search for Surname, start typing the person's surname. The system searches the national GNZ membership database — not just your club — so anyone who already flies anywhere in New Zealand will show up here.

What you do next depends on whether you find them.

Found them — add an existing member

If the person appears, select them. The form shows their details so you can confirm it's the right person: Is [name] the person you're adding?, with their Current Club, GNZ Membership Type, City, and Date of Birth.

1. Click Yes, Add [name]… to confirm the match. (If it's the wrong person, click No, add a new person… instead — see the next section.)
2. Choose the Type of Club Member To Add As and, if needed, set the Start Date and GNZ Member Type.
3. Check the contact details and correct anything out of date.
4. Click Add [name] to [club].

That's it — the existing member is now linked to your club. The system shows Member added and opens their record so you can review it.

Can't find them — add a new person

If nobody matches, click I can't find them, add a new person… to create a fresh record.

1. Enter the First Name and Last Name (both required).
2. Choose the Type of Club Member To Add As and the GNZ Member Type, and set the Start Date.
3. Fill in the contact and personal details — Email, Date of Birth, Address, City, Post Code, Country (defaults to New Zealand), Mobile, and Gender.
4. Click Add New Member.

The system shows Member added and opens the new member's record.

What happens next

• You're taken to the member's record, where you can add ratings or adjust their details.
• If you set a GNZ member type that needs head-office approval, GNZ is emailed a request automatically — the member's national status stays pending until GNZ approves it.

To add a qualification or rating to the member you just created, see Add a rating to a member.